Administrative Services Manager

#08-18

Position Opens:	05/16/08
Position Closes:	05/30/08

The Position

This position offers an opportunity to apply professional skills and abilities in a highly independent environment while working on a variety of District programs and initiatives. The successful candidate will work in several capacities including managing support functions for multiple departments and supervising administrative staff, coordinating Board of Director activities, managing special projects and participating on the Leadership and Integrated Water Resources Management teams. The position also serves as a critical link between the General Manager, the Deputy General Manager, employees and stakeholders.

Essential Functions

(The essential functions listed below are not intended to reflect all duties that may be assigned to this classification. The District may modify duties and/or essential functions at its discretion. Additionally, some incumbents may not perform all Essential Functions.)

 

• Participate on the District Leadership Team.  Participate in strategic planning and policy development, as well as operational oversight of District programs needing LT guidance.  Provide support by helping to advance activities within the team, framing issues, managing subcommittees, preparing agendas and summaries, and following up on action items.

• Participate on the Integrated Water Resources Management (IWRM) team.  Contribute to implementation of District’s IWRM strategy through team analysis and prioritization of District projects and assessment of integration.

• Manages assigned special projects, such as: Board packet, contracts implementation, and development and maintenance of Goal Sharing Program; researches, analyzes, summarizes, and develops recommendations/program proposals; assembles and leads related teams/committees; prepares comprehensive reports, presentations, and speeches.

• Conduct research; assemble and analyze data; frame issues, conclusions, and opportunities for action; identify and recommend alternatives; and write policy papers as required.   Plan and organize District activities including special events and contribute on a variety of team efforts.

• Administers the operation of the General Manager (GM) and Deputy General Manager (DGM).  Prioritize information and disseminate appropriately throughout the organization.  Keep GM and DGM apprised of matters requiring their involvement or awareness; discuss confidential matters.  Provide direct, high level support in their respective areas (advancing the District’s integrated water resources strategy and normal District business operations).

• Oversee, organize, assign, and review staff’s work; develop performance standards; prepare performance evaluations; provide coaching and prepare development plans; assure compliance with District safety practices and procedures.

• Prioritize, plan, and track resources needed for unit’s work; ensure needed tools and resources are available to accomplish work plans; participate in budget preparation and administration; prepare cost estimates and submit justifications for budget requests; monitor and control expenditures; propose recommendations to improve efficiency and effectiveness; assure corrective actions and improvements are implemented.

Expected Knowledge, Skills and Abilities

KNOWLEDGE OF: contemporary office management principles and practices; meeting and event planning practices and procedures; business English, spelling, punctuation, grammar, and math; principles and practices of project development, scheduling, and management; basic principles and practices of budget development and control; principles of supervision; teambuilding and coaching techniques and practices.

SKILL IN: planning, organizing, directing and reviewing the work of administrative personnel; supervising, training, disciplining and evaluating staff; interpreting and applying complex policies, procedures, regulations and laws; explaining complex procedures and regulations to government officials and the general public; coordinating the activities of high level management officials and staff; collecting data and conducting research and analysis; use of computers and computer software for word processing, spreadsheets, presentations; electronic calendars, and electronic messaging; keyboarding at a speed necessary for successful job performance.

ABILITY TO: coordinate and manage projects to completion within scheduled deadlines; understand and follow oral and written policies, procedures, and directions; identify problems, analyze issues, and present alternative solutions; establish and maintain effective working relationships with those contacted in the course of work including a variety of District and other government officials, community groups, and the general public; operate effectively in a team environment; communicate effectively, both orally and in writing.

The Candidate/Qualifications

Any combination of the following experience and training that would likely provide the required knowledge, skills and abilities is qualifying.  Typical ways to obtain the knowledge, skills and abilities would be:

• Responsible experience in executive level or upper management administrative support;
• Specialized office administration training in office management, office software, and related fields;
• Responsible experience in Supervision;
• Coursework and/or a background in business management, financial practices and budget, and records management is desired.

Salary

Clean Water Services offers a comprehensive and competitive compensation and benefits program. Compensation for this full-time position is $57,412 to $86,118 per year. This rate includes a mandatory 6% employee contribution to the Public Employees Retirement System after six months of employment. Clean Water Services offers a selection of paid medical plans, dental, vision and life insurance. Vacation, sick leave and personal holidays are also provided. Clean Water Services supports ongoing training through a tuition reimbursement program. Any offer of employment will be conditioned on the successful completion of a drug/alcohol screen and a criminal background check.

The Organization

Clean Water Services is a water resource management utility for more than 500,000 people in urban Washington County and small portions of Multnomah County, Clackamas County, Lake Oswego, and Portland.  Clean Water Services operates four wastewater treatment facilities, constructs and maintains flood management and water quality projects, and manages flow in the Tualatin River to improve water quality and protect fish habitat. Although Clean Water Services maintains a close working relationship with Washington County government, it is a separately managed and financed public utility.

How To Apply

Interested candidates must submit a cover letter and resume. Please reference job #08-18. Submissions can be made two ways.

1. Online. Click the "Submit Resume" link at the bottom of this page, or adjacent to the job listing on the Job Openings page. You will be transferred to a secure resume submission page. Online resume submissions must be received by 8:00AM on the Monday following the job closing date.

2. Via US mail. Resumes must be postmarked by the closing date. Send cover letter and resume to:

Clean Water Services
Human Resources Division
2550 SW Hillsboro Hwy
Hillsboro, OR 97123

Clean Water Services is an Equal Employment Opportunity employer. Applicants who need reasonable accommodation in order to participate in any phase of the application process should call the Human Resources Division at 503-681-3600 or TDD at 503-681-3601.

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